#A day or two before
- Schedule the event with a title, a venue and a start time, so players know what to look for.
- Decide what players must enter to join: the sign-in fields. Ask only for what you will use.
- Check your player limit against the crowd you expect. Add capacity if needed.
- Run a short test game with Host a Game Now, joining from your own phone.
#At the venue, before guests arrive
- Put the HUD on the screen and check that the QR code is readable from the back.
- Check the venue's Wi-Fi or mobile signal, and have a phone ready to join.
- Open the Host Console on your laptop or desktop (a tablet can be a second console), and keep the access code handy to say aloud.
#During the game
- Keep the QR code visible so latecomers can join.
- Say the steps out loud once: scan, choose a name, wait.
- Watch the player list on the console. A name that never appears means that person is stuck. See if something goes wrong.
#After the game
- End the game and release the QR code.
- Export the roster if you need the contact details players entered.
- Thank players, and email them if you have a subscription.